A document to be improved and completed if necessary

STAGE 1 - FOR THE PERSON OR THE GROUP RECEIVING:

BEFORE DECEMBER THE YEAR PRECEDING RIDEF

• Show the advantages of taking part in the RIDEF

• Inform the Foreign Ministry about the coming reception of foreigners from all countries in our mouvement

• inform yourself of all the procedures necessary to get a visa and be ready to inform all possible participants/travellers of them

• send information and important requirements about the receiving country to  the participants in order to allow them to take their decision

• make the RIDEF registration form available for everybody

• when you have the information, send word to the Migration Agency of your country about the identity, the number and the lentgth of stay of the guests and assume the obligation to guarantee their return

• ask for the e-mail addresses of the invited individuals

• send them your  invitation as soon as possible with an attestation of accomodation carrying a stamp identifying the persons or the group receiving

• inform clearly about the possibilities of receiving  them before or after the RIDEF                      

STAGE 2 - FOR THE MOVEMENTS THAT SEND A MEMBER AS A DELEGATE

• inform about the requirements and the possibilities of being granted a RIDEF solidarity contribution

• send the host country information of the invited person´s identity and length of stay and guarantee his/her return

• negotiate with international organizations about possibilities of receiving help and support for the delegate´s possible participation

STAGE 3 - FOR THE PERSON APPOINTED (THE TRAVELLER)                                                                                                     IN DECEMBER THE YEAR PRECEDING THE RIDEF

• inform  yourself about the requirements for obtaining a passport or make sure it is valid  

 

IN JANUARY

• go to the embassy or the consulate of the receiving country and inform yourself about the requirements for obtaining a visa

• procure the RIDEF registration form and fill in the application for visa

• keep the organizers informed of the requirements for your obtaining a visa

• send in the registration form when you have obtained the necessary documents

• compare the different airline companies in order to be able to choose the best price and inform yourself about the luggage/baggage conditions

IN FEBRUARY

• ensure that your vaccinations are valid and that you have an international certificate card for this, otherwise procure one

IN MARCH

• ask the competent authorities or their subsidiaries how to fill in the dossier for an exit permit or leave of absence   

• be sure that you have all the necessary documents ready in time for you  journey

• in the embassy - find out which the licenced insurance companies for medical travel insurances are  and buy an insurance

• ensure you have all these documents available:

a) invitation letter

b) guarantee of accomodation

c) travel documents

d) proof that you have sufficient means and bank accounts (cash, Visa card or other         credit card)

e) be sure you have the contact details and the telephone numbers of the RIDEF       responsibles

f) book a meeting with the embassy or consulate of the RIDEF country in order to hand in the documents and your visa confirmation

 

 

STAGE 4 - DOCUMENTS NEEDED WHEN YOU START AN INTERNATIONAL JOURNEY

• passport and visa

• return airline ticket

• international vaccination certificate

• address and telephone numbers of the organizers

• financial documents/credit cards or cash in the currency of the country you are going to

• medicines and prescriptions for people with health problems

• one or two suitcases according to what the airline company in question allows and one hand baggage

 

Lokossa, July 2017

 

Lena Alexanderson-translator from French to English-August 2017